Contract and Procurement Officer at GIZ, Abuja


Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH – Forum

VA No. 018
Job Title: Contract and Procurement Officer
Min. qualification: University Degree in Business Administration or related field of study.
Organization: GIZ Nigeria, EPSAO and Regional Stabilization Fund
Programmes.
Place: Abuja, FCT
Salary: According to GIZ salary scale for Band 4
Closing Date of advert 18.03.2021

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Background:

GIZ. Solutions that work.
As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has
over 50 years of experience in a wide variety of areas, including
economic development and employment promotion, energy and the
environment, and peace and security. The diverse expertise of our
federal enterprise is in demand around the globe – from the German
Government, European Union institutions, the United Nations, the
private sector and governments of other countries. We work with
businesses, civil society actors and research institutions, fostering
successful interaction between development policy and other policy
fields and areas of activity. Our main commissioning party is the
German Federal Ministry for Economic Cooperation and Development (BMZ).
The registered offices of GIZ are in Bonn and Eschborn. In 2019,
we generated a business volume of around EUR 3.1 billion. Our
22,199 employees, almost 70 per cent of whom are national staff,
work in around 120 countries. As a recognised development service
provider, we currently have 556 development workers in action in
partner countries. Furthermore, in 2019, the Centre for International
Migration and Development (CIM), which is run jointly by GIZ and the German Federal Employment Agency, placed 262 integrated experts and 515 returning experts with local employers in our partner countries, or provided them with financial support, advice or other services. Personnel and business figures as at 31 December 2019

Country Office:

GIZ Country offices are the central element of GIZ’s field structure. They ensure consistent overall representation of the company and its successful positioning as a service provider in the international cooperation market. They are headed by a country director.
The country directors represent GIZ as a whole in the country or countries they service. The country director is responsible for shaping the GIZ country portfolio and assuring its quality, and in particular ensures that GIZ activities in all business sectors are coherent. The country directors generally have management responsibility for the officers responsible for commissions in the public-benefit TC measures in their area. The GIZ Offices provide human resources and commercial support services for programmes and projects in their areas. These services must be contracted as set out individually in the respective processes and rules sections.
Furthermore, the GIZ Offices perform internal audits of the project administrations in the public-benefit sector, and by agreement for International Services projects and offices too.

Programme:

Germany has been supporting ECOWAS, in particular the
ECOWAS Commission and later also West African Heath
Organisation, through GIZ since 2005. The cooperation has
started as a support to strategic management and has been
expanded over the years to other sectors, namely trade and
customs, peace and security, health and energy. Today, the
German cooperation with ECOWAS is structured in three focal
areas (Peace and Security, Climate and Energy, and One

Health) and other areas of cooperation, where the support to
Organisational Development, Trade and Customs and
Agriculture is hosted. Germany is funding projects through
budget lines from the German Federal Ministry for Economic
Cooperation and Development and the German Federal
Foreign Office. In addition, a majority of GIZ implemented
projects are co-funded by funds from the European Union
through the 11th European Development Fund (11. EDF). All
GIZ projects working with ECOWAS as a political partner are
organised in the ECOWAS Cluster, which provides, inter alia,
pooled administrative and financial support services for
implementation.
The contract and procurement officer will work in particular
with the ECOWAS Peace and Security Architecture and
Operations (EPSAO) project and the Regional Stabilisation
and Development Fund (RSDF). The Germany-EU
confounded EPSAO project supports ECOWAS in the
prevention and management of conflict and security threats in
West Africa. RSDF project aims to strengthen the capacities
of the ECOWAS Commission and selected member states to
shape social and economic stabilisation processes in the
region. RSDF supports the establishment of a funding
mechanism, a quick and flexible, efficient and effective tool to
prevent and re-act to socio-economic crisis in the ECOWAS
member states.

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Responsibilities & tasks:

A. Overall Responsibilities
The procurement professional is responsible for
▪ Managing procurement requests for the EPSAO
programme, the RSDF and the ECOWAS Cluster, in
accordance with GIZ rules and procedures and
applicable requirements in public procurement law ;
▪ Informing projects and programmes on time about the
status of procurement processes and particularly in the
event of delays;
▪ Coordinating and communicating effectively with
colleagues in the project, the Country Office and
Regional Offices
The position holder is expected to perform the following tasks:
B. Tasks
Procurement:
The contract and procurement officer
▪ Oversees the procurement of services and goods
throughout the entire procurement cycle

Maintains a vendor database, a tracking sheet,
SOPs and other data relevant to the optimization of
processes;
▪ Maintains an overview of procurement templates in
Country Offices across the region;
▪ Provides training in applicable procurement
procedures to a wider audience within the cluster
C. Contract services
The contract and procurement officer:
▪ Oversees programme‘s contract development and
management activities
▪ Liases with GIZ Country Office in the ECOWAS region
and with procurement division in Germany to process
procurement requests, as necessary.
▪ Provides quality control for Terms of References and
contract request documents
▪ Proactively informs all stakeholders about the status of
procurement requests and suggests solutions to
overcome bottlenecks and problems,
▪ Provides quality control for draft contracts
▪ Serves as primary contact during contract negotiations;
▪ Manages requests for contract amendments;
▪ Carries out market research and provide advise on
suitable vendors/consultants/service providers.
▪ Manages procurement requests for under 2,500 EUR
in line with GIZ Processes and Rules.
▪ Checks received items, in close consultation with
requesting officers
D. Other duties/additional tasks
The contract and procurement professional
▪ Performs other duties and tasks at the request of the
supervisor

Required qualifications, competences and experience:

E. Required qualifications, competences and
experience
Qualifications
F. University Degree in Business Administration or
a related field of study
G. Professional experience
▪ 5 years’ professional experience as a
procurement officer in the private, public or nonprofit sectors.
▪ Relevant experience in international
organization/technical cooperation agencies is

an added advantage; relevant experience in GIZ
is a strong advantage.
▪ Relevant experience with EU-cofunded project
is a strong advantage
H. Other knowledge, additional competences
▪ Proficient computer skills, Microsoft Office Suite (Word,
PowerPoint, Outlook, and Excel)
▪ Excellent verbal and written communication skills
▪ Ability to negotiate, establish, and administer contracts
▪ Excellent analytical and critical thinking abilities
▪ Ability to multitask, prioritize, and manage time
efficiently
▪ Ability to work under pressure and to tight deadlines
▪ Excellent team player
▪ Ability to work remotely and in an office context
▪ Accurate and precise attention to detail
▪ Customer service skills
▪ Excellent spoken and written language skills in English
required; spoken and written fluency in French highly
desirable

Submission Guideline:

You are kindly requested to submit your CV and letter of motivation as one document with complete contact details via email to: recruitment-nigeria@giz.de
(Please include vacancy no. 019 in mail subject)
GIZ Nigeria is an equal opportunity employer; both men and women are encouraged to apply.
Please note that only shortlisted candidates will be contacted

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