Contract and Procurement Officer (WATIP II) at GIZ, Abuja


Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH – Forum

Job Title: Contract and Procurement Officer
Min. qualification: University Degree in Business Administration or related field of study.
Organization: GIZ Nigeria, ECOWAS Cluster (WATIP II)
Place: Abuja, FCT
Salary: According to GIZ salary scale for Band 4
Closing Date of advert 18.03.2021

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Background:

GIZ. Solutions that work.
As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has
over 50 years of experience in a wide variety of areas, including
economic development and employment promotion, energy and the
environment, and peace and security. The diverse expertise of our
federal enterprise is in demand around the globe – from the German
Government, European Union institutions, the United Nations, the
private sector and governments of other countries. We work with
businesses, civil society actors and research institutions, fostering
successful interaction between development policy and other policy
fields and areas of activity. Our main commissioning party is the
German Federal Ministry for Economic Cooperation and Development (BMZ).
The registered offices of GIZ are in Bonn and Eschborn. In 2019,
we generated a business volume of around EUR 3.1 billion. Our
22,199 employees, almost 70 per cent of whom are national staff,
work in around 120 countries. As a recognised development service
provider, we currently have 556 development workers in action in
partner countries. Furthermore, in 2019, the Centre for International
Migration and Development (CIM), which is run jointly by GIZ and the German Federal Employment Agency, placed 262 integrated experts and 515 returning experts with local employers in our partner countries, or provided them with financial support, advice or other services. Personnel and business figures as at 31 December 2019

Country Office:

GIZ Country offices are the central element of GIZ’s field
structure. They ensure consistent overall representation of the
company and its successful positioning as a service provider
in the international cooperation market. They are headed by a
country director.
The country directors represent GIZ as a whole in the country
or countries they service. The country director is responsible for shaping the GIZ country portfolio and assuring its quality, and in particular ensures that GIZ activities in all business sectors are coherent. The country directors generally have management responsibility for the officers responsible for commissions in the public-benefit TC measures in their area. The GIZ Offices provide human resources and commercial support services for programmes and projects in their areas. These services must be contracted as set out individually in the respective processes and rules sections.
Furthermore, the GIZ Offices perform internal audits of the project administrations in the public-benefit sector, and by agreement for International Services projects and offices too.

Programme:

Germany has been supporting ECOWAS, in particular the ECOWAS commission and later also West African Heath Organisation, through GIZ since 2005. The cooperation has started as a support to strategic management and has been expanded over the years to other sectors, namely trade and customs, peace and security, health and energy. Today, the German cooperation with ECOWAS is structured in three focal
areas (Peace and Security, Climate and Energy, and One Health) and other areas of cooperation, where the support to Organisational Development, Trade and Customs and Agriculture is hosted. Germany is funding projects through budget lines from the German Federal Ministry for Economic Cooperation and Development and the German Federal Foreign Office. In addition, a majority of GIZ implemented projects are co-funded by funds from the European Union through the 11th European Development Fund (11. EDF). All GIZ projects working with ECOWAS as a political partner are
organised in the ECOWAS Cluster, which provides, inter alia, pooled administrative and financial support services for implementation.
The contract and procurement officer will work with the ECOWAS Trade Facilitation West Africa (TFWA). The TFWA program is a multi-donor initiative supported by European Union, the Kingdom of the Netherlands, USAID, and Government of the Federal Republic of Germany, with GIZ
and the World Bank Group as implementing partners. Overall, the program aims at improving the free and efficient movement of goods in the region and internationally by reducing the time and cost of trade borne by the private sector in West Africa, as well as by strengthening the ability of
regional trading networks to take advantage of these improvements. GIZ is implementing the TFWA under the umbrella of Promoting Trade in West Africa II (WATIP II) program. Since 2018 the program “Promoting Trade of West Africa II” (WATIP II) supports the ECOWAS Commission in the field of trade and customs reform. The project is funded by the European Union (EU) and BMZ funds.

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Responsibilities & tasks:

A. Overall Responsibilities
The contract and procurement officer is responsible for
▪ Managing procurement requests in accordance with GIZ rules and procedures and applicable requirements in public procurement law;
▪ Informing projects and programmes on time about the status of procurement processes and particularly in the event of delays;
▪ Coordinating and communicating effectively with colleagues in the project, the Country Office and Regional Offices.

The position holder is expected to perform the following tasks:
B. Tasks
Procurement:
The contract and procurement officer
▪ Oversees the procurement of services and goods throughout the entire procurement cycle;
▪ Maintains a vendor database, a tracking sheet, SOPs and other data relevant to the optimization of processes;
▪ Maintains an overview of procurement templates in Country Offices across the region;
▪ Provides training in applicable procurement procedures to a wider audience within the cluster.
C. Contract services
The contract and procurement officer
▪ Oversees contract development management activities;
▪ Liaises with GIZ Country Offices in the ECOWAS region and with procurement division in Germany to process procurement requests, as necessary;
▪ Provides quality control for Terms of References and contract request documents
▪ Proactively informs all stakeholders about the status of procurement requests and suggests solutions to overcome bottlenecks and problems;
▪ Provides quality control for draft contracts;
▪ Serves as primary contact during contract negotiations;
▪ Manages requests for contract amendments;
▪ Carries out market research and provides advise on suitable vendors/consultants/service providers;
▪ Manages procurement requests for under 2,500 EUR in line with GIZ Rules and Regulations;
▪ Checks received items, in close consultation with requesting officers.
D. Other duties/additional tasks
The contract and procurement professional
▪ Performs other duties and tasks at the request of the supervisor

Required qualifications, competences and experience:

E. Required qualifications, competences and experience
Qualifications
F. University Degree in Business Administration or a related field of study.

Professional experience
▪ 5 years’ professional experience as a procurement officer in the private, public or nonprofit sectors.
▪ Relevant experience in international organization/technical cooperation agencies is an added advantage; relevant experience in GIZ is a strong advantage.
▪ Relevant experience with EU-cofunded project is a strong advantage
H. Other knowledge, additional competences
▪ Proficient computer skills, Microsoft Office Suite (Word,
PowerPoint, Outlook, and Excel)
▪ Excellent verbal and written communication skills
▪ Ability to negotiate, establish, and administer contracts
▪ Excellent analytical and critical thinking abilities
▪ Ability to multitask, prioritize, and manage time
efficiently
▪ Ability to work under pressure and to tight deadlines
▪ Excellent team player
▪ Ability to work remotely and in an office context
▪ Accurate and precise attention to detail
▪ Customer service skills
▪ Excellent spoken and written language skills in English
required; spoken and written fluency in French highly
desirable

Submission Guideline:

You are kindly requested to submit your CV and letter of motivation as one document with complete contact details via email to: recruitment-nigeria@giz.de
(Please include vacancy no. 019 in mail subject)
GIZ Nigeria is an equal opportunity employer; both men and women are encouraged to apply.
Please note that only shortlisted candidates will be contacted

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